Introducing Megazone PoPs!

Megazone PoPs is a SaaS Management Platform that enables enterprise customers who are having difficulties with account, security, and cost management while using SaaS to manage SaaS in an integrated manner and secure visibility.

Unlike other SMP products, Megazone PoPs provides IAM functions as standard to help all members of the organization, from administrators to employees use SaaS more efficiently, conveniently, and safely .

Megazone PoPs work with its partners to provide SaaS at more reasonable , provide visibility into SaaS to SaaS costs by more than 20%, and effectively reduce the time and effort employees spend using and managing , increasing productivity.

Create a SaaS environment that satisfies both managers and employees through Megazone PoPs, and enjoy the full use of SaaS that increases your company's productivity and work efficiency without the burden of operating/managing it!

Challenges

Customers who are experiencing these difficulties, please take note!

1. Lack of visibility into SaaS status
   It is difficult to get a general picture of how much SaaS is being used. It is impossible to make data-driven decisions when purchasing or renewing SaaS.
   
   
2. SaaS Neglected and Wasted
   When there are employees leaving the company, after the project is finished, there are still costs wasted on SaaS accounts that are left unattended. Because we are not able to identify remaining licenses, we waste money on purchasing new licenses.
   
   
3. SaaS Access Control Difficulties and Increased Security Risks
   It is difficult to apply access control and organizational security regulations to SaaS that is easy to sign up for and use. The risk of sensitive corporate data being leaked through SaaS continues to increase.

Solutions

Megazone PoPs help optimize our organization's SaaS usage by providing operational convenience and visibility into the SaaS used by employees.

1. Gain visibility into your SaaS usage
   You can view and manage the SaaS used in your organization at a glance. You can make purchasing decisions based on SaaS usage data.
   
   
2. SaaS On/Offboarding Automation
   Automate onboarding/offboarding and efficiently distribute SaaS licenses.
   
   
3. Save Your SaaS Costs
   Eliminate redundant SaaS and eliminate SaaS you no longer use to avoid unnecessary spending.
   
   
4. Log in once with SSO
   Employees can conveniently use SaaS with a single account. Consistent policies can be applied to ensure that employees comply with organizational security compliance.
   
   
   

Key Features

1. App Discovery
   Identify Shadow IT used by employees without the organization's approval.
   Stop unverified and insecure SaaS usage, block data leaking through SaaS, and bundle Shadow IT used across multiple organizations into appropriate pricing plans to optimize costs.
   
   
   
2. Cost Optimization
   

   Gather all your SaaS and view them by user and app to eliminate double-charged or duplicated SaaS and reduce costs.

   Manage your SaaS subscriptions and contracts in one place, connect to the SaaS you actually use, and make data-driven decisions when purchasing and renewing SaaS.

   
   
   
3. Automate Account Management
   

   Automatically sync directory changes to your organization for employees and automate SaaS onboarding and offboarding for new hires and departees by integrating user provisioning between SaaS and your organization.

   Effectively control accounts and security policies that can access SaaS at the organizational level, and immediately block former employees, etc. to prevent security issues.

   
   
   
4. Single Sign-On
   
   

   Log in to all SaaS with one account. Supports SaaS and Single Sign On based on standard authentication methods of SAML 2.0, OAuth, and OIDC.

   We provide a Launcher that brings together all of the SaaS accessible to employees on one page and allows everyone to log in with one click.

   
   
   

Try it now!

Learn more with a free demo organization today.

👉 Apply for a free trial

About this guide for admin

Are you feeling the hassle and inconvenience of managing increasingly diverse and complex SaaS?

As the types of SaaS become more diverse, the number of management points also increases, and the problems that arise can be resolved at PoPs.
This guide is written for those who manage SaaS, so it consists of the most basic contents of PoPs that SaaS operators should know. Follow the guide to learn how to use it, and automate your SaaS! Your concerns will be resolved, and your work will be more convenient and efficient.

Tip! What are PoPs?

Table of Contents

1. Access Management Console

2. Directory Management

3. -large"> Workspace Management

4. App Management

5. Contract registration

6. Add invoice

Access the Management Console

Management of SaaS apps by SaaS operators will be done through the management console of PoPs. There are two ways to access the management console.

1. Access from the launcher
   
   
   
   
2. Access with Chrome extension
   
   
   

Directory Management

“How can PoPs know who is using which SaaS, how, and how much?”

First, add all users. Once you add users to PoPs , you can assign app instances to users. You can immediately check which SaaS apps are assigned to users, so you can easily check who is using which SaaS . You can easily manage users within the PoPs management console, eliminating the hassle of accessing the admin page for each SaaS

There are two ways to add users: manually or automatically.

1. Manual Add : Add users manually by inviting them directly.
   *To add a user, you must first register a domain for your organization. If you haven't registered a domain yet, Register a domain first.
   
   
2. Automatic Add : Automatically adds users by synchronizing with the directory used by the company.
   
   Tip! Learn more about user management
   

If you want to manage users by dividing them into organizational units, you can use an organizational chart. If you configure an organizational chart, you can manage users by dividing them into organizational units, and you can also assign and release app instances by organizational unit, making it more convenient to manage when users are on/off-boarded. You can also use Manual Management and Automatic management is available, so configure the organization chart to suit your needs and use it.

Workspace Management

A workspace is the basic unit for administrators to perform all tasks. A default workspace is set for an organization. . If you want to subdivide the management unit of costs or apps by workspace, add a workspace and You can use it by linking organizational . If you divide the workspace into units such as affiliates or departments, You can use the dashboard function provided in the workspace to immediately check the status of users, apps, costs, etc., and manage them in more detail accordingly.

App Management

How do you check for duplicate usage of SaaS that provide similar functions? Or, how do you check for duplicate users? Most of the time, it is difficult to check and costs are wasted. Through app management in PoPs, you can immediately check the previously mentioned difficult-to-check areas and reduce wasted costs. In app management, an app refers to a SaaS app in use, and an app instance refers to one tenant in a SaaS app in use. For example, Slack is an app, and each Slack workspace used by multiple departments is an app instance.

Tip! Learn more about managing app instances

You can add SaaS apps in use within the company in the app catalog Add app instance . In the app catalog, apps registered in PoPs are divided by category, so you can check if they are SaaS of the same type or look up which apps are in a category to use. When you add an app instance User assignment becomes possible can automate duplicate user check and user management through individual SSO integration and various APIs. In addition, cost and contract information can all be checked in the app instance. If you want to see all the information of app instances in one place, you can check it in the app menu.

*What if there is no app to register in the app catalog? Adding a custom app

Contract registration

Until now, if you had to search for a contract one by one whenever a renewal was due or a contract whose history needed to be viewed, you can now check and manage the contract status at a glance with the contracts registered in PoPs. Based on the contract or subscription information of SaaS, if you register a contract in PoPs, you can check the status, purchase items, and period of the contract. Once you register a contract, you can modify additional contracts or contract renewals in the registered contract, so there is no need to manage them manually. The renewal calendar also shows contracts that need to be renewed in calendar form, so you can immediately check which contracts are due for renewal and when.

Tip! Learn more about contract management

Add invoice

Most SaaS allow you to freely change plans, number of seats, etc. after saving payment information. Therefore, if you receive an invoice with a different amount than the initial usage plan, you must check with the user directly or access the management page on the homepage every time and manually manage the changes. However, if you add an invoice to PoPs, you can immediately check the There are four methods for invoices as shown below. Click the method you want to add an invoice.

• Direct Input : Register by directly entering all values of the invoice.
• CSV Upload : Enter values for multiple invoices in a CSV file to register multiple invoices at once.
• Upload invoice file : When you upload an invoice file, the contents of the file are analyzed and the invoice is automatically registered.
• Upload via mail forwarding : If you forward an email with an invoice file attached to the specified email address, the contents of the attached file will be analyzed and the invoice will be automatically registered.

Tip! Learn more about managing invoices

An organization is a space where employees can be added as users and apps can be used in a single environment. Organizations are provided for each company to use as separate environments. To learn how to create an organization and start using Megazone PoPs, please see below.

Note

• When you request the creation of an organization, you become the primary owner of the organization.
• Organizations can be created on a company-by-company basis.
• As a rule, only one organization is created per company. If the scale of the company is too large to operate the entire organization, you can configure the management system by adding multiple workspaces under the organization.

Create an organization

1. Please submit the 'Request to Create a New Organization' below. The person who will be the primary owner of the organization must submit the application.
   Request to create a new organization
   
   
2. After the person in charge reviews the content, the organization creation process begins.
   
   
3. Once organization creation is complete, an account activation email will be sent.
   
   
4. Set a password and activate your account.

An organization is a space where employees can be added as users and apps can be used in a single environment. Organizations are provided for each company to use as a separate environment.

1. Create an organization
   Organizations can be requested to be created through the inquiry form below. If an organization is already being used by a specific company, creating duplicate organizations is restricted. Once an organization is created, the person who first requested the creation of the organization becomes the primary owner of the organization.
   
   
2. Workspace Configuration
   You can add workspaces under an organization. If your company is too large to be managed by a single organization or you want more detailed management, try managing workspaces under an organization. For more information on managing workspaces, please refer to the guide below.
   - Manage your organization's workspace
   
   
3. Invite users to your organization
   There are several ways to invite new users to your organization. For detailed instructions on how to invite users, see the guide below.
   - Invite users to your organization
   - Approve/reject organization membership requests
   - Directory integration and synchronization
   
   
4. Add an app to your organization
   You can add apps for employees to use to your organization or workspace. When you add apps to your organization to be linked to Single Sign On and assign them to users, users can use all the apps assigned to them with one Megazone account.

If an account invited to a PoPs organization has not activated its account, you can resend the account activation email using the following method.

1. On the PoPs login screen, enter your email address and click the Next button.
   
   
   
   
2. When the account activation guide dialog box appears, click the Send Account Activation Email button and an account activation email will be sent to the specified email address.
   
   
   
   

Customers who have received an account activation email, please set a password and activate your account using the following method.

1. Please check the account activation email you received and click the [Activate Account] button.
   
   
   
2. Once you are on the Account Activation page, enter your new password to use in Megazone PoPs and click the [Activate Account] button.
   
   
   
3. Once your account is activated, you can log in using the password you set.
   
   
   
   

Users who do not use business email can sign up as business organization users. By signing up as a business organization user, you can use various SaaS utilized by your company together with your colleagues.

Note

• In order to request to join a business organization, the domain of your business email must be registered with the organization.

Request to join

Request to sign up with your email account

1. Please access the Megazone PoPs login page.
   
   
2. On the login page, select the [Create Account] button to go to the account creation screen.
   
   
3. On the account creation page, enter your ID and select the organization you wish to join. If the organization you wish to join is not displayed, the email domain may not be registered with the organization, or the organization itself may not exist yet. In this case, please contact your company's general affairs team or IT department.
   
   
4. After entering all required information, please select the [Next] button.
   
   
5. Please check the inbox of the email sent to the ID you entered on the account creation page and select the [Email verification] button in the verification email.
   
   
6. Once your email has been verified, a request to join your organization will be sent to you.
   
   
7. Depending on the organization's membership mode settings, you may be able to join immediately without administrator approval, or you may be able to join after administrator approval.

Request to sign up with Google login

1. Please access the Megazone PoPs login page.
   
   
2. On the login page, select the [Log in with Google] button to go to the Google login page.
   
   
3. If you log in with your Google account on the Google login page, you will be taken to the service agreement page.
   
   
4. Please select the organization you wish to join, which is displayed on the service agreement page. If the organization you wish to join is not displayed, the email domain may not be registered with the organization, or the organization itself may not exist yet. In this case, please contact your company's general affairs team or IT department.
   
   
5. On the Service Use Agreement page, check the Google account you logged in to, select the terms you agree to, and then select the [Agree] button.
   
   
6. A request to join the organization is sent.
   
   
7. Depending on the organization's membership mode settings, you may be able to join immediately without administrator approval, or you may be able to join after administrator approval.

Users who do not use business email can sign up with a personal account that is not affiliated with a business organization. When using Megazone PoPs with a personal account, some of the features available to business organizations are limited.

Note

• If there is an organization registered with the email domain of the ID you are trying to sign up for, you cannot sign up with a personal account.
• If there are multiple organizations registered with the email domain of the ID you are trying to sign up for, you can select one of those organizations and sign up for a business account.

join the membership

• If you would like to sign up for a personal account on Megazone PoPs, please refer to the guide document below.
  How do I create an account?

Depending on the role of the person, what they can see and do at Megazone PoPs varies. There is an Admin role for people who are responsible for managing accounts and settings at Megazone PoPs. People with non-Admin roles can work at Megazone PoPs and have access to key features.

Roles in Megazone PoPs

Role in the organization

• Organizational Address Owner
  Every organization has one organization owner. Only this user can delete the organization or transfer ownership to another user. The organization owner also has access to and control over all workspaces within the organization.
  
  
• Organization Manager
  The organization owner can designate an organization administrator. The organization administrator role includes system roles and custom roles. System roles are role presets that are provided by default to all organizations. Custom roles are roles that can be created by bundling permissions according to the organization's needs. Users with the organization administrator role can access the organization management console and perform the permissions included in the role.
  
  
• Organizational Users
  Users have access to all Megazone PoPs features except those available in the Organization Management Console.

Roles in the Workspace

• Workspace address owner
  Every workspace has one workspace owner. Except for the organization owner, only this user can delete the workspace or transfer ownership to another user.
  
  
• Workspace Manager
  Workspace address owners can designate workspace administrators. Workspace administrators can be assigned roles from the following, and one person can be assigned multiple roles.
  
  - Super Admin: Granted all administrative privileges to the workspace except changing and deleting the workspace owner.
  - Read-only administrator: Can view all management menus in the workspace, but cannot make changes.
  - App Manager: Can perform all management tasks related to apps in the workspace.
  - License Manager: Can perform all management tasks related to app licenses in the workspace.
  
  
• Workspace Members
  Workspace address owners and users added to a workspace by an administrator are considered workspace members. A user can belong to multiple workspaces. Workspace members can access the workspace site and use the apps assigned to them by the workspace.

Role in operating the app

• App Owner
  In a workspace, you can designate an app owner to be responsible for app operations. Users designated as app owners are granted the minimum permissions necessary to assign and operate apps. By default, when you access the Admin console, you can see a list of users, groups, and organizational units, and are granted view and management permissions only for apps for which you are designated as an app owner. If an app owner includes an assigner in the approval process for an app, the app owner is also responsible for assigning the approved app.
  
  
• Approver
  You can set up an approval process for apps in your workspace. Any user in your workspace can be designated as an approver. When you are designated as an approver for an app, you are given the authority to approve or deny assignment requests for that app.